Officers and Committees

As adopted in AFM Bylaws (latest revision April 22, 2007) and in accordance with the guidelines of Baltimore Yearly Meeting “Faith and Practice” (1988, rev 2001):

 "members and interested attenders of the Annapolis Friends Meeting may be appointed to any committee or office, except that the Clerk of the Meeting, the Trustees and the Clerks of Ministry and Worship, Pastoral Care and Nominating Committees must be recognized members of the Religious Society of Friends (either members of Annapolis Friends Meeting or recognized Sojourners at Annapolis Friends Meeting.)"

Some committees require more experience as a Friend than others. Usually every interested party is welcome to attend any committee meeting. Committees usually meet on the third First Day (Sunday) of each month, either at 9:00 AM or at 12:30 PM.

 

Officers for 2017

Clerk of Meeting:  Wes Jordan, e-mail

Assistant Clerk of Meeting:  Martha Baer, e-mail

Treasurer:  Sue Podolin, e-mail

Assistant Treasurer:  (Vacant), e-mail

Recording Clerk:  Phil Caroom,  e-mail

Recorder:  Karen Cunnyngham,  e-mail

 

Committee Clerks, Meeting Managers 

Mailing Lists Manager (Announce/Discuss):  Doug McClelland, e-mail

Outreach:  Mardy Burgess, Co-Clerk, e-mail

Outreach:  Lee Lougee, Co-Clerk, e-mail

Peace and Social Concerns:  Barb Thomas, Clerk, e-mail

Newsletter:  Susan Wolfe,  e-mail

Building Use Coordinator:  Carol Brantley,  e-mail

Meetinghouse and Land:  Bob Bruninga, Co-Clerk,  e-mail

Meetinghouse and Land:  Kim Finch, Co-Clerk,  e-mail

Quaker Market:  Cairn Krafft, Clerk, e-mail

Childrens' Religious Education:  Suzanne Spoor, Clerk, e-mail

Library:  Susan Dapkunas, Co-Clerk, e-mail

Library:  Dot Walizer, Co-Clerk,  e-mail

Ministry and Worship:  Tom Wolfe, Clerk,  e-mail

Pastoral Care:  Margaret Holmes, Co-Clerk,  e-mail

Pastoral Care:  Mary Barbera, Co-Clerk,  e-mail

Stewardship and Finance:  Phil Caroom, Clerk,  e-mail

Nominating:  Elise Albert, Clerk,  e-mail

Trustees:  Marcia Ormsby, Clerk,  e-mail

 

 

Responsibilities of Officers

Clerk of Meeting

Serves by convening monthly Business Meeting, or "Meeting for Worship with Attention to Business," guiding deliberations, helping Friends retain a worshipful awareness of God's guidance, and carrying out the Meeting's instructions for action between business sessions. The Clerk also represents the Meeting in the community and assists in coordinating committee work.

Assistant Clerk of Meeting

Acts in the absence of the clerk.

The Recording Clerk

Takes minutes at Business Meeting, maintains the minute book, and assists the Clerk with correspondence and posted information.

The Assistant Recording Clerk

Takes minutes in the absence of the Recording Clerk.

The Treasurer

Receives and disburses Meeting funds, keeps accounts, executes the approved current year budget, maintains AFM financial records, and reports the state of finances to Business Meeting. The Treasurer also serves as an ex-officio member of the Stewardship & Finance Committee assisting by providing periodic financial reports and with the preparation of the next year's annual budget.

The Assistant Treasurer

Assists the Treasurer and performs in his or her absence.

The Recorder

Maintains membership records, including births, deaths, marriages and transferred memberships, and forwards these to Baltimore Yearly Meeting (BYM). The Recorder also sends minutes of business meeting, committee actions, and membership statistics to the archives of BYM at the Friends Historical Library in Swarthmore, Pa.

 

 

Standing Committees

Trustees

Formally approve officers and committee members and are responsible for major financial matters, investment funds, and legal transactions of the Meeting.

Meeting House and Land Committee (MH&L)

Responsible for care, maintenance, refurbishment, and introduction of any new meeting approved features, of the physical building, utilities and environs that comprise Annapolis Friends Meeting.  MH&L also oversees Hospitality and the Building Use Coordinator (BUC) and maintains an interest in Environmental and Clean Energy concerns.

Hospitality Subcommittee

Provides refreshments for special occasions such as weddings and memorial services and makes sure the kitchen is functional for the use of the Meeting. It makes coffee weekly, replenishes food and other supplies, and cleans out the refrigerator as needed. The subcommittee reports to MHL.

Building Use Coordinator (BUC)

Promotes, approves and schedules uses of the Meeting House for non-AFM groups as well as in-house groups, collecting rental fees under written contracts and applying policies determined by Business Meeting. The coordinator keeps a calendar of building use and makes it available to members of AFM. The coordinator reports to Meeting House & Land Committee any recommendations on rental fees and annual budget estimates.

Environmental and Clean Energy Initiatives

Recognizing climate change as a sound scientific reality for some time, in 2009 AFM began to explore ideas addressing environmental issues and to implement ways to reduce our carbon footprint. In 2010 we added two Electric Vehicle (EV) charging outlets in our parking lot, and opted to have our electrical energy needs provided by renewable energy sources though Clean Currents.  In early 2014 we completed the installation of our own Solar electric PV generation system, and are continuing to investigate and pursue additional clean energy efforts.  For background and amplifying information go to our AFM Environmental Initiatives web page.

Ministry and Worship Committee (M&W)

Oversees Meeting for Worship by counseling and supporting those who are led to speak from the silence, giving encouragement and advice to inexperienced speakers and eldering individuals in a positive manner. It organizes members to greet worshipers, break Meeting for Worship, and welcome new attenders. It also arranges worship opportunities for mid-week and shut-ins. In addition, M&W coordinates Adult Religious Education activities and provides orientation for members, attenders, and interested persons to Quaker faith and practice. It provides clearness committees for attenders considering membership, considers requests for travel minutes, prepares an annual Spiritual State of the Meeting Report, and appoints a correspondent to submit information on Meeting activities, new members, transfers, and deaths to the Baltimore Yearly Meeting office for publication in the Interchange.

Library Committee

Organizes and maintains AFM's books, orders additional books, pamphlets, and literature as required, manages checkouts and returns, maintains a catalogue of books and videos, educates adults on the use of library, and places reviews or articles in the newsletter.

Stewardship and Finance Committee (S&F)

Prepares AFM's annual budget for consideration of the Business Meeting, reports the Meeting's financial needs, and reminds members and attenders of their financial responsibility to support the Meeting. S&F reviews the Treasurer's books and records and those of any other group or individual having charge of expenditure of funds. S&F plans fund-raising programs and works closely with MHL in making decisions with financial implications.

Quaker Market Committee

Coordinates and organizes publicity, staffing, and set-up and takedown functions for the Spring Market and Holiday Market, decides how proceeds will be used, arranges for leftover goods to be picked up, and delivers the earnings to the Treasurer.

Pastoral Care Committee (PC)

Seeks to nurture the spiritual well-being of the Meeting's individual members and attenders in many ways: it encourages participation of members and attenders in the life of the Meeting, according to their individual gifts; it encourages visiting and fellowship within the Meeting; it stays in touch with those who are ill, absent, troubled or in material need, providing assistance as possible. Periodically it holds an "infant welcoming" ceremony. PC also establishes "clearness committees" for special purposes such as marriages, memorials, and seeking God's will for personal decisions concerning, for example, job change, family illness, education, and so on.

Memorial Subcommittee

Recommends Memorial Garden policies to AFM and assists AFM & families of individuals who have passed away in arrangements as to memorial stones, plaque and plants. The subcommittee reports to Pastoral Care.

Peace and Social Concerns Committee (PSC)

Makes annual recommendations to the Meeting for allocation of the funds in the Quaker Causes Budget and it exercises stewardship over the Emergent Social Concerns Fund.

With spiritual discernment, PSC brings peace issues and social concerns to the attention of the Meeting for individual and/or corporate action in support of our Quaker testimonies.

PSC takes a stand for truth, justice, and equality in specific situations and promotes much of this work through the oversight and funding management of the AFM Peace and Justice Center. It advocates through public witness, educational and awareness-promoting activities. It campaigns for fair, effective, and compassionate legislation.   It exposes and protests injustice and seeks to promote understanding and unity.   It supports individuals and organizations such as the American Friends Service Committee and Friends Committee on National Legislation in their leadings for peace and justice.

Outreach Committee

Provides information on Quakers and AFM to the community; sponsors, alone or with other committees, programs of interest to the community; and maintains a connection with the Greater Annapolis Interfaith Network. We provide a weekly “back-up greeter” to greet visitors at the front door. The committee is responsible for the Meeting’s newsletter, Web page, Facebook page, the email lists, the picture board in the hallway, and the literature and bulletin board in the front lobby. We collect information on visitors and forward it to the email lists and the Directory as appropriate.

Children's Religious Education Committee (CREC)

Plans and provides a children's weekly religious education program and occasional special activities. It coordinates nursery care. CREC also promotes attendance at Quaker camp, Yearly Meeting, and Young Friends conferences.

Nominating Committee

Proposes names each year for officer and committee positions for approval by Business Meeting and Trustees. Names are put forth to Business Meeting in October and November with approval sought in December. New positions become effective in January.

 

Special Roles

The Interchange Correspondent

Writes and sends information on Meeting activities (including new members, transfers, and deaths) for timely publication in the BYM Interchange and other Quaker publications. This person is appointed by M&W.

The Representative to BYM

Represents Annapolis Friends Meeting at Interim Meeting of Baltimore Yearly Meeting (usually 3 meetings per year) and Yearly Meeting business sessions in July/August, reporting back to AFM's Business Meeting on significant matters.

The Representative to Chesapeake Quarterly Meeting

Performs responsibilities like those of the BYM representative, but at Quarterly (regional) meetings held three times a year.

The Newsletter Editor

Collects information for the newsletter, prepares a calendar for the newsletter, and arranges for distributing via e-mail.

Liaisons or representatives to various Quaker or community organizations

Represent AFM to other organizations and/or report on them to Business Meeting. Organizations include AFSC (The American Friends Service Committee), FCNL (Friends Committee on National Legislation), William Penn House in Washington, D.C., and the Light House Shelter in Annapolis. These people report to PSC.

The BYM Camping Program Correspondent

Serves as liaison to the BYM camping program and forwards information to parents.

The Educational Resources Correspondent

Informs high school students and their parents about funds available for higher education. When a student applies for funds, the coordinator writes a recommendation and forwards it to the BYM Educational Resources Committee before the cut-off date.

The Men's Group Coordinator

Organizes monthly gathering of the men of the Meeting for socializing and discussion. He reports to PC.

The Web Clerk

Maintains the Meeting's web page and reports to the Outreach Committee.


Annapolis Friends Meeting, Religious Society of Friends (Quakers)
The Annapolis Friends Meeting is a a 501(c)3 tax exempt organization.
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